Privacy Policy

Gibson County Election Commission Privacy Policy

Introduction

This Privacy Policy outlines Gibson County Election Commission ("we", "our" or "the Company") practices with respect to information collected from users who access our website at https://www.gibsoncountyelectioncommission.com ("Site"), or otherwise share personal information with us (collectively: "Users").

You may opt-out of many third-party ad networks, including those operated by members of the Network Advertising Initiative ("NAI") and the Digital Advertising Alliance ("DAA"). For more information about this practice by NAI and DAA members, and your choices regarding having this information used by these companies, including how to opt-out of third-party ad networks operated by NAI and DAA members, please visit their respective websites: http://optout.networkadvertising.org/#!/ and http://optout.aboutads.info/#!/.

Grounds for data collection

Processing of your personal information (meaning, any information which may potentially allow your identification with reasonable means; hereinafter "Personal Information") is necessary for the performance of our contractual obligations towards you and providing you with our services, to protect our legitimate interests and for compliance with legal and financial regulatory obligations to which we are subject.

When you use the Site, you consent to the collection, storage, use, disclosure and other uses of your Personal Information as described in this Privacy Policy.

We encourage our Users to carefully read the Privacy Policy and use it to make informed decisions.

What information we collect?

We collect two types of data and information from Users.

The first type of information is un-identified and non-identifiable information pertaining to a User(s), which may be made available or gathered via your use of the Site (“Non-personal Information”). We are not aware of the identity of a User from which the Non-personal Information was collected. Non-personal Information which is being collected may include your aggregated usage information and technical information transmitted by your device, including certain software and hardware information (e.g. the type of browser and operating system your device uses, language preference, access time, etc.) in order to enhance the functionality of our Site. We may also collect information on your activity on the Site (e.g. pages viewed, online browsing, clicks, actions, etc.).

The second type of information Personal Information which is individually identifiable information, namely information that identifies an individual or may with reasonable effort identify an individual. Such information includes:

Device Information: We collect Personal Information from your device. Such information includes geolocation data, IP address, unique identifiers (e.g. MAC address and UUID) and other information which relates to your activity through the Site.
Registration information: When you register to our Site you will be asked to provide us certain details such as: full name; e-mail or physical address, and other information.

Data You or the Advertiser Provide To Us

Email and CRM data from Advertisers:

Some Customers provide their customer relationship data to us (e.g. name, email address, company address) or instruct us to collect clear email addresses on the Customer’s behalf using NextRoll Technology (“Customer CRM Data”) for processing as part of our Services. By doing so, we can help our Customers serve, measure and analyze interest-based ads to the end user. For example, if you gave an auto dealer your email address, the auto dealer may use our Services to send you a promotional email for a vehicle you looked at but did not purchase. Similarly, if you provided your email to a software website when you downloaded a white paper, through our Services the software company may (subject to your marketing preferences) send you a follow up email providing you with more information about the software company’s products or services. We use our Customer’s CRM Data only as a processor for the purpose of assisting that particular Customer with their own advertising efforts and, in some cases, reporting performance back to the Customer's CRM system. We do not share clear email addresses belonging to one Advertiser with another Advertiser for their advertising purposes.

Hashed email addresses:

If an Advertiser permits us, we collect hashed versions of the email addresses that consumers have entered on that Advertiser’s site. Hashing is a technology process that pseudonymizes (i.e. digitally scrambles) email addresses. For instance, when joe_the_cat@nextroll.com is run through a typical hashing function, it becomes the following string of digits: 0F0B7B1A1A7E8BDBBC6AA545F8CCD6F83671B32479271BFCB6CC8498912058D5. We take this step to de-identify data and protect email addresses, while being able to use the unique identifier created for the purpose of recognizing you and sending your interest-based ads across different devices (computers, tablets and mobile devices) and browsers (also called “cross-device matching”). We describe cross-device matching in further detail in How We Use the Data We Collect.

Shopping Data.

Some Advertisers provide us with data about their buyers’ shopping habits, including transactional data, product codes, and check-out activity in addition to the browsing data that we collect. This data may come from their Digital Properties or other transactional data they maintain. We generally use this data to help us better target, personalize, and measure the effectiveness of advertising campaigns. etc

Data We Receive in Our Corporate Capacity.

We also collect data from our own Customers and those who visit our website(s).

Data We Automatically Collect From Your Device

Unless you have opted-out or have otherwise refused to provide consent, the following is data that we collect from your device automatically:

Device Information:

This is technical information about the device you use to access the Advertiser's Digital Property such as your device's IP address and operating system. Additionally, in the case of mobile devices, your device type, and mobile device's unique advertising identifier (such as the Apple IDFA or Android Advertising ID) and any other unique identifier that may be assigned to the mobile device, such as an Android ID or UDID in older Apple phone models, or a non-cookie unique identifier used by Non-Cookie Technologies .

Browser Data:

This is technical information about the browser you are using that is captured in order to serve you an ad that can be rendered on your device. An example of browser information is the technical information that identifies your browser as, for example, Chrome, Firefox, Safari etc.

Activity on Advertisers’ Digital Properties:

This is data about your browsing activity on the Advertiser's website or application. For example, which pages you visited and when, what items were clicked on a page, how much time was spent on a page, whether you downloaded a white paper on a B2B website, what site or ad brought you to the Advertiser’s website, what items you placed into your online shopping cart, and what products were purchased and the price of the products purchased.

Location Data:

This is non-precise information related to your geography derived from your device’s IP address (e.g. laptop, desktop or mobile etc.). This does not reveal your precise geographic coordinates (i.e. your GPS latitude and longitude) - only country, state, city and zip/postal code level location data, and helps us to display ads that are relevant to your general location (for example, showing ads in French if you are located in France).

Ad Data:

This is data about the online ads we have served (or attempted to serve) to you. For example, how many times an ad has been served to you, what page the ad appeared on, and whether you clicked on or otherwise interacted with the ad.

How do we receive information about you?

We receive your Personal Information from various sources:

When you voluntarily provide us your personal details in order to register on our Site;
When you use or access our Site in connection with your use of our services;
From third party providers, services and public registers (for example, traffic analytics vendors ).
Example: Google Analytics and Adroll.com

What we do with the information we collect?

We do not rent, sell, or share Users’ information with third parties except as described in this Privacy Policy.

We may use the information for the following:

Communicating with you – sending you notices regarding our services, providing you with technical information and responding to any customer service issue you may have;
To communicate with you and to keep you informed of our latest updates and services;
To serve you advertisements when you use our Site (see more under "Advertisements");
To market our websites and products (see more under "Marketing");
Conducting statistical and analytical purposes, intended to improve the Site.

We generally use the data we collect to help our Customers better identify and engage with you. For example, to serve ads that aim to be more relevant to you or to identify companies interested in the products or services offered by a Customer. The data we collect also helps our Customers measure the effectiveness of their ad campaigns and, in the case of B2B Services, to gauge whether a Customer has identified interested prospective buyers. Additionally, we use this data to operate, improve and enhance our Services, in order to serve the most relevant ads to you and, in turn, improve performance of a Customer’s ad campaigns.

Specifically, we use this data for:

Interest-Based Advertising:

Selecting ads that are more likely to be relevant to you based on data such as your browsing activity, the time of day you visit specific Digital Properties and the time you spend on them, and non-precise geographic data inferred about your device/s. For example, we may show you ads for your favorite shopping site (or similar sites we think you may like) for goods or services only available in your city, region or country during your lunch or commute hours.

Frequency capping:

Making sure that you don't see the same ad too many times. If we know you’ve already seen a particular Advertiser’s ads several times, we’ll try to show you a different ad next time.

Sequencing:

If you are being served a sequence of ads, making sure we show you the right ad next in the sequence.

Cross-device matching:

Identifying different devices that are likely to be associated with you so that ads can be targeted, capped and sequenced across those devices, and so that campaign effectiveness can be measured and analyzed. For example, cross-device matching helps us not show you ads for the shoes you were looking at on your phone but already purchased on your tablet. Instead we’ll try to show you ads for an upcoming triathlon where you can put those shoes to work. It also helps us match devices so we can honor your opt-out choices across all devices we know are connected to the opted-out cookie. You may opt-out of cross-device interest-based targeting by employing the respective opt-out techniques we describe in Your Choices and Opting-Out of Targeted Ads. To learn more about how we use cross-device matching, click here.

Identifying Companies Associated with an IP range for B2B marketing (RollWorks only): We match IP address ranges to companies who disclose their IP address ranges in order to provide aggregated reports to companies regarding their website traffic.

Attribution:

Monitoring when an ad is served by NextRoll, or other third parties on behalf of an Advertiser, to enable marketing measurement. For example, being able to measure if a certain ad campaign (for example, auto summer sale) actually sold more autos for the auto dealer Co., and, if so, which party serving the ad led to more sales.

Reporting:

Providing Advertisers insights into how their ad campaigns served either by NextRoll and/or by third parties are performing and gaining insights into their customers. Reporting may include ad metrics such as attribution (described above), impressions (ads served), clicks (ads you clicked on), and conversions. What qualifies as a “conversion” is defined by the Advertiser—it might include for example, a sale or a white paper download, or a correlation to an actual or inferred sale, site visit or store visit. This data allows an Advertiser to determine if an ad is not performing well (few attributed conversions), so that the Advertiser will be able to see that data and update the ad (perhaps with a better deal!).

Licensing Data:

Other than Customer CRM Data, we may license any of the data we receive, create or collect to our Customers or other third parties. For instance, as mentioned in What Data We Collect, when we receive an email address for a U.S. resident from a third party data provider or derive an email address, we may license that to our Customers.

Conducting Our Corporate Operations. As to data we collect in our corporate capacity – our own B2B lists of Customers and prospective customers – we use that data to conduct our business operations and communications.

Complying with Legal Process: To satisfy in good faith any applicable law, legal process, or proper governmental request, such as to respond to a subpoena (whether civil or criminal) or similar process.

Investigating Wrongdoing and Protecting Ourselves or Third Parties: To enforce our Terms of Service or other policies or investigate any potential violation of our Terms of Service and policies, any potential violation of the law, or to protect ourselves, our Customers, or any third party from any potential harm (whether tangible or intangible).

In addition to the different uses listed above, we may transfer or disclose Personal Information to our subsidiaries, affiliated companies and subcontractors.

In addition to the purposes listed in this Privacy Policy, we may share Personal Information with our trusted third party providers, who may be located in different jurisdictions across the world, for any of the following purposes:

Hosting and operating our Site;
Providing you with our services, including providing a personalized display of our Site;
Storing and processing such information on our behalf;
Serving you with advertisements and assist us in evaluating the success of our advertising campaigns and help us retarget any of our users;
Providing you with marketing offers and promotional materials related to our Site and services;
Performing research, technical diagnostics or analytics;

We may also disclose information if we have good faith to believe that disclosure of such information is helpful or reasonably necessary to: (i) comply with any applicable law, regulation, legal process or governmental request; (ii) enforce our policies (including our Agreement), including investigations of potential violations thereof; (iii) investigate, detect, prevent, or take action regarding illegal activities or other wrongdoing, suspected fraud or security issues; (iv) to establish or exercise our rights to defend against legal claims; (v) prevent harm to the rights, property or safety of us, our users, yourself or any third party; or (vi) for the purpose of collaborating with law enforcement agencies and/or in case we find it necessary in order to enforce intellectual property or other legal rights.

User Rights

You may request to:

Receive confirmation as to whether or not personal information concerning you is being processed, and access your stored personal information, together with supplementary information.
Receive a copy of personal information you directly volunteer to us in a structured, commonly used and machine-readable format.
Request rectification of your personal information that is in our control.
Request erasure of your personal information.
Object to the processing of personal information by us.
Request to restrict processing of your personal information by us.
Lodge a complaint with a supervisory authority.

However, please note that these rights are not absolute, and may be subject to our own legitimate interests and regulatory requirements.

If you wish to exercise any of the aforementioned rights, or receive more information, please contact our Data Protection Officer (“DPO”) using the details provided below:

votegibsontn@co.gibson.tn.us

Gibson County Courthouse

One Court Square, Suite 101

Trenton, TN

38382-1851

Retention

We will retain your personal information for as long as necessary to provide our services, and as necessary to comply with our legal obligations, resolve disputes, and enforce our policies. Retention periods will be determined taking into account the type of information that is collected and the purpose for which it is collected, bearing in mind the requirements applicable to the situation and the need to destroy outdated, unused information at the earliest reasonable time. Under applicable regulations, we will keep records containing client personal data, account opening documents, communications and anything else as required by applicable laws and regulations.

We may rectify, replenish or remove incomplete or inaccurate information, at any time and at our own discretion.

Cookies

We and our trusted partners use cookies and other technologies in our related services, including when you visit our Site or access our services.

A "cookie" is a small piece of information that a website assign to your device while you are viewing a website. Cookies are very helpful and can be used for various different purposes. These purposes include allowing you to navigate between pages efficiently, enable automatic activation of certain features, remembering your preferences and making the interaction between you and our Services quicker and easier. Cookies are also used to help ensure that the advertisements you see are relevant to you and your interests and to compile statistical data on your use of our Services.

The Site uses the following types of cookies:

a. 'session cookies' which are stored only temporarily during a browsing session in order to allow normal use of the system and are deleted from your device when the browser is closed;

b. 'persistent cookies' which are read only by the Site, saved on your computer for a fixed period and are not deleted when the browser is closed. Such cookies are used where we need to know who you are for repeat visits, for example to allow us to store your preferences for the next sign-in;

c. 'third party cookies' which are set by other online services who run content on the page you are viewing, for example by third party analytics companies who monitor and analyze our web access.

Cookies do not contain any information that personally identifies you, but Personal Information that we store about you may be linked, by us, to the information stored in and obtained from cookies. You may remove the cookies by following the instructions of your device preferences; however, if you choose to disable cookies, some features of our Site may not operate properly and your online experience may be limited.

We also use a tool called “Google Analytics” to collect information about your use of the Site. Google Analytics collects information such as how often users access the Site, what pages they visit when they do so, etc. We use the information we get from Google Analytics only to improve our Site and services. Google Analytics collects the IP address assigned to you on the date you visit sites, rather than your name or other identifying information. We do not combine the information collected through the use of Google Analytics with personally identifiable information. Google’s ability to use and share information collected by Google Analytics about your visits to this Site is restricted by the Google Analytics Terms of Use and the Google Privacy Policy.

Third party collection of information

Our policy only addresses the use and disclosure of information we collect from you. To the extent you disclose your information to other parties or sites throughout the internet, different rules may apply to their use or disclosure of the information you disclose to them. Accordingly, we encourage you to read the terms and conditions and privacy policy of each third party that you choose to disclose information to.

This Privacy Policy does not apply to the practices of companies that we do not own or control, or to individuals whom we do not employ or manage, including any of the third parties which we may disclose information as set forth in this Privacy Policy.

How do we safeguard your information?

We take great care in implementing and maintaining the security of the Site and your information. We employ industry standard procedures and policies to ensure the safety of the information we collect and retain, and prevent unauthorized use of any such information, and we require any third party to comply with similar security requirements, in accordance with this Privacy Policy. Although we take reasonable steps to safeguard information, we cannot be responsible for the acts of those who gain unauthorized access or abuse our Site, and we make no warranty, express, implied or otherwise, that we will prevent such access.

Transfer of data outside the EEA

Please note that some data recipients may be located outside the EEA. In such cases we will transfer your data only to such countries as approved by the European Commission as providing adequate level of data protection, or enter into legal agreements ensuring an adequate level of data protection.

We may use a third-party advertising technology to serve advertisements when you access the Site. This technology uses your information with regards to your use of the Services to serve advertisements to you (e.g., by placing third-party cookies on your web browser).

Marketing

We may use your Personal Information, such as your name, email address, telephone number, etc. ourselves or by using our third party subcontractors for the purpose of providing you with promotional materials, concerning our services, which we believe may interest you.

Out of respect to your right to privacy we provide you within such marketing materials with means to decline receiving further marketing offers from us. If you unsubscribe we will remove your email address or telephone number from our marketing distribution lists.

Please note that even if you have unsubscribed from receiving marketing emails from us, we may send you other types of important e-mail communications without offering you the opportunity to opt out of receiving them. These may include customer service announcements or administrative notices.

Corporate transaction

We may share information in the event of a corporate transaction (e.g. sale of a substantial part of our business, merger, consolidation or asset sale). In the event of the above, the transferee or acquiring company will assume the rights and obligations as described in this Privacy Policy.

Minors

We understand the importance of protecting children’s privacy, especially in an online environment. The Site is not designed for or directed at children. Under no circumstances shall we allow use of our services by minors without prior consent or authorization by a parent or legal guardian. We do not knowingly collect Personal Information from minors. If a parent or guardian becomes aware that his or her child has provided us with Personal Information without their consent, he or she should contact us at info@ipmarketingsolutions.com.

Updates or amendments to this Privacy Policy

We reserve the right to periodically amend or revise the Privacy Policy; material changes will be effective immediately upon the display of the revised Privacy policy. The last revision will be reflected in the "Last modified" section. Your continued use of the Platform, following the notification of such amendments on our website, constitutes your acknowledgment and consent of such amendments to the Privacy Policy and your agreement to be bound by the terms of such amendments.